Role Profile: Managing Physician/Director in a Group Practice
GENERAL SUMMARY OF DUTIES: The Managing Director is the elected representative of the Board of Directors. This representation is both external and internal to the organization, especially with regard to managing, supervising and directing the professional clinical staff of the organization, including all employed physicians, and employed or contracted allied health professionals (physician assistants (PAs), and nurse practitioners (NPs)). He/she will serve as the Chair for all meetings of the organization, including Executive Committee and Board of Directors meetings.
A primary responsibility of the Managing Director is the implementation of the organization’s strategic plan. The Managing Director and the Administrator work together to attain the goals and objectives of the organization in accordance the approved actions of the Executive Committee and the Board of Directors, and accepted business practices.
SUPERVISION RECEIVED: Day to day supervision and accountability will be to the Executive Committee, with ultimate accountability to the Board of Directors.
SUPERVISION EXERCISED: Supervises the clinical support staff through the Nursing Supervisor and the Research Supervisor; and the physician assistants through the Senior Physician Assistant.
Responsible for the day to day supervision of the Administrator, the XXXX Clinic, Director, the Medical Directors of the XXXXXX, and The XXXXX Medical Director. As required, may assume the role of Medical Director for one or more of the office-based services or one or more of the surgery centers.
TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May require lifting up to 40 pounds.
TYPICAL WORKING CONDITIONS: Normal medical practice environment, including both office, ambulatory surgery center and hospital settings. Frequent evening or weekend work. Some business travel is required. Position is very demanding and stressful.
DUTIES: (This list may not include all the duties assigned.)
1. Works with the Board of Directors and the Administrator to chart and implement the group’s strategic vision in response to the changing needs of the community.
2. Develops, recommends, and updates strategic long-range plans to support the group's mission, vision, and values. Has primary responsibility for implementing the organization’s strategic plan as approved by the Board of Directors.
3. Informs the Executive Committee and the Board of Directors about current trends, problems, and activities in the medical field both locally and nationally to facilitate policy making.
4. Chairs all Executive Committee and Board of Directors meetings.
5. Approves unbudgeted expenses or purchases in accordance with the organizations purchasing guidelines, as established by the Board of Directors. Unbudgeted expenses or purchases in excess of the established maximum must be approved as outlined in the organization’s purchasing guidelines.
6. As provided by the policies and procedures of the organization the Managing Partner will act in concert with the Executive Committee and/or the Board of Directors; however, he/she may act independently in areas reserved for Executive Committee or Board of Directors action when convening a meeting of the Executive Committee or Board of Directors is not possible or feasible. When taking such independent action the Managing Director will coordinate decision making with members of the Executive Committee. Should the Managing Partner take such independent action without consulting either the Executive Committee or the Board of Directors the Managing Director is required to report such action to the Executive Committee or the Board of Directors as soon as possible..
7. In accordance with company policy, the Managing Director is responsible for the development of monthly and annual work schedules for all employed physicians, PAs and NPs, and is authorized and responsible for posting all final monthly clinical work schedules in a timely manner. The Managing Director is also responsible for resolving scheduling issues, including short-notice requests for physician time-off, schedule changes, and/or schedule conflicts.
8. Supervises the group’s Administrator. Initiates regular contact by phone, email, and in person to maintain a high level of coordination and focus with the Administrator, reinforcing the physician/administrator team management philosophy.
9. Helps set work priorities for the Administrator and clinical supervisors as identified above, monitors delegated duties, and reviews and acts on leave requests,.
9. Works with the Administrator to recommend policy positions regarding administrative and legislative matters.
10. Works with the Administrator and Assistant Administrator to develop and present an annual budget to the Board of Directors. Reports monthly financial data to the Executive Committee and the Board of Directors.
11. Directs and participates in the training of new members of the Executive Committee and the Board of Directors.
12. Works with the Board of Directors, professional staff and other members of the organization to monitor medical activities to ensure that the community's needs for quality health care are met.
13. Directs and coordinates the efforts of the Executive Committee, the Board of Directors, and the Administrator to recruit, develop, evaluate, and retain physicians and allied health professionals.
14. Participates in and supports the development and administration of clinical research trials, including the evaluation and reporting of results and outcomes of care.
15. Works with the Administrator to encourage the integration of the practice with the community through effective communication and public relations programs.
16. Represents the organization in its relationships with other health care organizations and government agencies. As appropriate, participates in negotiations with third party payers.
17. Approves recommendations regarding the employment or termination of all clinical support staff, including the Nursing Supervisor, the Research Supervisor, allied health professional staff, and all Laboratory Technical Directors. As appropriate, participates in decisions regarding the employment of non-physician clinical staff.
18. Provides assistance to the Nursing Supervisor, the Research Supervisor, allied health professional staff, and all Laboratory Technical Directors in establishing department philosophies and objectives.
19. Maintains professional affiliations and enhances professional growth and development to keep abreast of trends and advancements in group practice leadership.
20. Maintains strictest confidentiality regarding the organization’s business affairs and strategic plans.
21. Performs related work as directed by the Board of Directors.
PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities:
Knowledge of the purposes, organization and policies of the community's health systems sufficient to interact with other health care providers at a senior leadership level. Knowledge of the policies and procedures of a medical group practice sufficient lead the organization to achieve its goals and objectives. Knowledge of the principles and practices of a medical group practice sufficient to ensure clinical staff productivity and retention. Knowledge of effective personnel practices, including how to supervise physician staff. Skill in exercising a high degree of initiative, judgment, discretion and decision-making to achieve organizational objectives. Skill in analyzing situations accurately and taking effective action. Skill in organizing work, making assignments, and achieving goals and objectives. Skill in organizing and conducting internal and external meetings. Ability to assume responsibility and exercise authority over assigned work functions. Ability to establish and maintain clinical quality control standards. Ability to organize and integrate organizational priorities and deadlines. Ability to represent the best interests of the organization without prejudice. Ability to make decisions and act objectively and without partisanship. Ability to bring a long-term vision to the strategic planning process. Ability to provide leadership in all areas of group practice governance.
QUALIFICATIONS:
Must hold a valid license to practice medicine and surgery in the State of XXXX; be a member of the Board of Directors of XXXXX Medical Practice; and be elected by the Board to the position of Managing Director.
Experience:
At least five (5) years of prior service as an active member of the organization’s Board of Directors is required. At least three (3) years tenure as a member of the organization’s Executive Committee is preferred. Prior experience as a manager with training in management and supervisory techniques is desirable.
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